Health IT Specialty Toolkit

 About the HIT Adoption Toolkit

What is the HIT Adoption toolkit?
The HIT adoption toolkit is a compilation of planning, implementation and evaluation resources to help specialty and subspecialty physician practices implement health information technology applications in their facilities.

Developed by the Minnesota Medical Association and the Minnesota Medical Association Foundation, the toolkit includes resources that are useful for users with different levels of knowledge and at various stages of health IT implementation.

Members of the Minnesota Medical Association Quality Committee, and other Minnesota physicians, and stakeholders in the health IT arena have reviewed and contributed to the this toolkit to ensure the resources are accurate, relevant, and effective in supporting health IT in specialty and subspecialty physician practices.

Much of the toolkit is dedicated to walking physicians and their staff through the questions they should consider at various stages of implementing applications such as disease registries, electronic health records, computerized physician order entry systems and other applications.

Who should use the HIT toolkit?
The HIT Adoption Toolkit serves the needs of specialty and subspecialty physician practices. The toolkit is organized to support the needs of stakeholders charged with implementing health information systems. The ultimate goal of HIT is to improve population health and the quality and efficiency of patient care.

What is the best way for our practice to use the toolkit?
There is no one “right” way” to use the toolkit. However, it is intended as a resource to assist specialty and subspecialty physician practices with tools and resources as these practices move toward the adoption of HIT and participate in electronic health information exchange.

What is included in the HIT toolkit?
The HIT toolkit is organized into 8 topic-specific modules

1. Introduction to HIT
2. Assess
3. Plan
4. Select
5. Implement
6. Effective Use
7. Readiness
8. Interoperate

While these modules cover the continuum of a typical health IT implementation project from learning the basics to evaluation and optimizing a system, different components of each module may be valuable to physicians and their staff at various stages of implementation.

Each module contains a variety of resources and links that are tailored specifically to meet the needs of specialty and subspecialty physician practices as they move through the adopt, utilize and exchange phases of health IT implementation.

Where can our practice go for more help?
For additional help or more information, please contact Juliana Milhofer at Minnesota Medical Association Foundation or 612-362-3735. RESOURCES

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Introduction to Health Information Technology



This module provides a general introduction to the current Health IT landscape, including terms, resources, an overview of Minnesota e-Health initiatives, and Federal Health IT initiatives. The assessment phase is the foundation to every subsequent step in EHR adoption. In this phase your organization will set a vision, gain leadership support, form a project team, develop project and communication plans, and assess its readiness.



Planning is perhaps the most critical element in a successful EHR implementation. Investing in time and resources up front can often mean spending less time and resources later on. This module will help guide your organization through forming a project management team, determining your EHR goals, and workflow and process redesign. The select phase is where you will identify what your practice is looking for in an EHR and select the EHR vendor that best fits your practice. In this module practices learn how to structure a Request for Proposal (RFP), perform due diligence on vendors, and negotiate a favorable contract.


Effective Use

The implement phase involves refining how the EHR fits into and improves clinical workflow and business processes. This module will help guide your organization systems build, training, testing, and go-live. Effective use emphasizes the importance of ongoing improvement to the healthcare you provide and the outcomes of your patients. In this phase the EHR will prove its value and deliver its return on investment.



The readiness module gives you an overview of what health information exchange (HIE) and its goals. This module will help determine your ability to share meaningful and consistently interpreted information electronically. The final stage of achieving widespread, timely and ongoing electronic exchange of data. This is where healthcare is finally brought into the digital information age, with the ultimate goal of bringing higher quality healthcare to our communities.